2 mins readThis letter confirms that [ Company Name ] has approved an extension to the previously authorised [ Leave Type ] for [ Employee Name ]. The extension is granted in accordance with the request dated [ Date ].
Effective dates and duration
Original leave period: [ Original Leave Start Date ] to [ Original Leave End Date ].
Approved extended end date: [ New Leave End Date ].
Expected return to work date: [ Return To Work Date ].
Employment terms and pay status
The terms of employment, including salary, benefits, and accruals during the extension, remain governed by existing company policies and the employee's current employment agreement. Current leave balance: [ Remaining Leave Balance ]. If the extension affects pay status, HR will confirm any changes separately.
Conditions and actions required
1. Please remain reachable while on extended leave and notify [ Manager Name ] and [ HR Contact Name ] promptly of any change to your circumstances.
2. Provide any required supporting documentation by [ Date ], if applicable.
3. Confirm acceptance of this extension by signing and returning the acknowledgement below or replying to [ HR Contact Email ] by [ Date ].
Responsibilities and acknowledgement
By accepting this leave extension, [ Employee Name ] acknowledges the revised end date and agrees to the conditions outlined above. The employee understands that any additional extension or change to the return date must be approved in writing by [ Company Name ].
We appreciate your cooperation and wish you well during your leave. If you have questions, contact [ HR Contact Name ] at [ HR Contact Email ] or [ HR Contact Phone ].
Sincerely,
Warm regards,
[ HR Representative Name ]
[ HR Title ]
[ Company Name ]
Acknowledgement
I, [ Employee Name ], acknowledge receipt of and agree to the terms of this Leave Extension Letter.
Employee signature: [ Employee Signature ] Date: [ Date ]