2 mins readThis Job Posting Checklist is for HR teams and hiring managers preparing job adverts and role descriptions. Use this checklist to organise tasks, reduce compliance and operational risks and improve consistency across postings.
The checklist includes:
Planning and Preparation
- Define the role purpose and key objectives
- Confirm hiring manager and stakeholder responsibilities
- Agree salary range, benefits and contract type
- Identify essential and desirable criteria
- Determine work location, hours and eligibility requirements
Compliance and Policy
- Review equal opportunity and non-discriminatory wording
- Verify regulatory, licensing and qualification statements
- Ensure salary and benefits comply with legal requirements
- Include a clear data protection notice for applicants
- Remove biased or exclusionary language
Execution and Posting
- Draft a clear job title and concise summary
- Write key responsibilities and performance expectations
- List essential skills, qualifications and experience
- Specify application method, deadline and contact details
- Obtain hiring manager and HR sign off before publishing
Documentation and Records
- Save the final job description and advert copy
- Record approval, version and publication details
- Log posting date, channels used and reference numbers
- Store applicant data handling information and consent used
- Archive previous versions and change history
Review and Follow Up
- Monitor applicant volume and quality and adjust if needed
- Confirm auto replies and candidate communications are active
- Review applications for compliance with selection criteria
- Close the advert promptly when role is filled
- Debrief with hiring manager and record lessons learned