Employee Counselling Letter Template for HR

Subject: Employee Counselling Letter

Dear [ Employee Name ],

The purpose of this Employee Counselling Letter is to formally notify you of concerns regarding your performance or conduct and to outline the actions required to support improvement. This letter is issued by [ Company Name ] on [ Date ] and has been prepared in consultation with [ Manager Name ].

Summary of concerns:
• [ Summary of Issue 1 ]
• [ Summary of Issue 2 ]
• [ Summary of Issue 3 ]

Employment terms:
Job title: [ Job Title ]
Department: [ Department ]
Employment start date: [ Employment Start Date ]

Effective date:
This counselling and the actions below are effective as of [ Effective Date ].

Conditions and actions required:
1. Attend a counselling meeting with [ Manager Name ] and HR on [ Meeting Date ] at [ Meeting Time ].
2. Follow the agreed performance improvement plan or corrective actions, including completing [ Training or Task ] by [ Action Deadline ].
3. Maintain regular progress updates with [ Manager Name ] as agreed.

Responsibilities and acknowledgements:
• You are expected to understand and comply with the standards and expectations discussed.
• Your manager and HR will provide reasonable support to help you meet these expectations.
• Failure to demonstrate improvement or to follow the agreed actions may result in further disciplinary action, up to and including termination.

Please review this Employee Counselling Letter, attend the scheduled meeting, and take the steps outlined above. If you have any questions or require clarification, contact [ HR Contact Name ] at [ HR Contact Email ] or [ HR Contact Phone ].

Warm regards,

[ HR Representative Name ]
[ HR Title ]
[ Company Name ]

Acknowledgement:
Please sign below to acknowledge receipt of this Employee Counselling Letter and return a copy to HR by [ Return Date ].
Employee signature: _______________________ Date: [ Acknowledgement Date ]